tell us about your practice. we’ll take it from there.
A few lines about your office is all it takes. We’ll ring you at a time that isn’t between patients, spend thirty minutes understanding how the place runs, and send a fixed quote in writing by the next business day. Nothing to prepare, nothing to sign.
- independent dental offices
- family & internal medicine
- pediatrics
- physical therapy
- optometry
a short note is plenty
We read every request ourselves and reply with a suggested time — usually before opening, over lunch, or after your last appointment.
pick the line that suits your day; we’ll meet you there
- call (516) 381-0450 Best for practice managers squeezing this in between check-ins. Missed us? We ring back the same day. Ring us
- write contact@zelvioagency.com Send your headcount and software at midnight if that’s when the office is quiet. A reply comes within one business day. Write a note
- visit 6 Blvd Ave, Greenlawn, NY 11740 Happy to sit down in person. Let us know you’re coming and the kettle will be on. See the sketch
- hours By appointment — book a call We keep the calendar flexible so your patients never wait on us — early mornings and evenings included. Choose a time
what the thirty minutes cover, so you know before you pick up
No slides, no sales script. Here’s how we spend the half hour — and the few things it helps to have within reach. If you don’t have them, that’s fine; finding out is part of what we do.
| Minute | What we cover | Helps to have handy |
|---|---|---|
| 0:00–0:05 | introductionsWho we are, who’s on your end, and how much time you really have today. If a patient walks in, we’ll happily pick it up later. | Just yourself. A coffee, if it’s early. |
| 0:05–0:15 | how your office runsHeadcount, part-time hygienists or assistants, how many rooms, and who answers when the front-desk PC freezes. | A rough staff count, part-timers included. |
| 0:15–0:22 | machines & softwareYour EHR or practice-management system, the imaging PC, tablets, the router in the supply closet, and how email is set up. | The name of your EHR; whoever looks after the computers. |
| 0:22–0:28 | what would help mostWe suggest the engagement that answers today’s worry — and say so plainly if what you need is something we don’t offer. | Whatever prompted the call: a vendor’s request, a strange email, a nagging feeling. |
| 0:28–0:30 | what happens nextWe confirm where to send the written quote and pencil in a walk-through window that suits your patient schedule. | Your calendar, loosely. |
Your IT vendor or office manager is welcome to join. Many practices find it saves a second conversation.
Save your half hourby the next business day, a fixed quote on one page
It arrives by email, written so your office manager and your accountant can both read it without a glossary. Here’s the shape of it.
- One figure per engagement — and that figure is your invoice, even if the walk-through runs long.
- Exactly what’s included, line by line, staff session always on the list.
- Invoiced once the work is delivered, by card, ACH, or business check.
zelvioFixed quote · 6 Blvd Ave, Greenlawn, NY 11740
SamplePrepared for: a nine-person independent dental office, following a 30-minute courtesy call.
- HIPAA security risk assessmentPractices up to 15 staff · 3–4 weeks
- $2,850
- On-site walk-throughTimed before opening or after the last patient
- included
- Dated risk analysis for your files
- included
- Ranked remediation report + 45-minute review
- included
- 60-minute staff training sessionIn your break room or over video
- included
- your fixed fee
- $2,850
Invoiced on delivery of the report. Questions about anything above are part of the fee.
our desk is at 6 Blvd Ave. the real work happens at yours.
You’re welcome at the office for a sit-down by appointment. The walk-through, the after-hours hardening, and usually the staff session all come to you — so nobody has to leave the practice.
Greenlawn, NY 11740
- Courtesy calls
- By appointment — book a call
- Office visits
- By appointment, at 6 Blvd Ave
- On-site work
- Before opening, over lunch, or after your last patient
- Staff sessions
- Your break room, or over video
small questions, answered before the call
- should we send anything ahead of time?
- Nothing is required. If you’d like, forward the vendor letter or the email that worried you — just strip out any patient names or chart details first.
- can we talk outside office hours?
- Yes, and most practices prefer it. Mention a window in your note — 7:30 before the first patient, or after close — and we’ll fit around it.
- we think something already happened. is this the right call?
- Ring us at (516) 381-0450 rather than using the form. We’ll tell you straight away whether an assessment is the right next step or whether you need an incident-response team first.
- is the courtesy call really free?
- It is. Thirty minutes, no invoice, no obligation. If the written quote doesn’t suit, simply let us know — or don’t reply at all; we won’t chase.
one note from you, and the rest is looked after.
Your headcount, your software, and a good time to ring. That’s the whole ask — the quote, the scheduling, and the paperwork are ours to handle.
Back to the request form or ring (516) 381-0450 · contact@zelvioagency.com